A print spooler is an application on Microsoft Windows that helps to mange the link between the computer and the printer. This application manages the printing of the papers, and controls whatever demands the user might have for the hardware device. For instance, one can delete print jobs, or pause them and then restart making necessary changes. The print spooler also helps to change priority of certain print jobs and organize the queuing system.
The print spooler organizes by creating a temporary file in the systemroot folder. Once the job has been done the file is then deleted. One of the many events that can cause a print spooler problem is the unavailability of disk space. High quality print jobs if done need large spaces for the printing of high resolution graphics. Easily the workstation configuration can be overtaken by the heavy print jobs.
Print spooler operations create two different files for a single print job. One is the actual file and the other a shadow file. In general, with the crash of a computer, the two files remain in the spool file until the computer or the application is restarted. But there may be times when, due to a problem in the drivers for the printer the files may get accidentally deleted. This might lead to the print job getting aborted. If the spooled files become corrupted they are singled out in the spool folder and that takes up quite an amount of space.
Print spooler can also be termed as the scheduler for print jobs. All the timings and the queuing up of the papers for the print and also maintenance for the order of the print jobs is done by the print spooler. Sometimes due to a large number of print jobs on different printers on a network, the load can become unbearable. Then the print spooler service can stop without any prior notice. The screen might go completely blank and the system restarts or the print spooler service just stops without any warning.
Print spooler problems on a large network of printers might be the result of different types of printers. For example there might be inkjet, DeskJet and dot matrix printers printing together on a network. Since various printers have different necessities, that might turn out to be a hindrance in each other’s way. This can certainly cause a print spooler problem.
Through research, it has been noticed that the print spooler problem is also related with the Internet. After the addition of an internet connection sharing scheme to a network, a problem could occur as the connection sharing uses a class C subnet with a particular address range. This will lead to printing not being done.
Lastly if the printer driver is not compatible with the computer operating system or some problem arose due to improper installation then the print spooler will not perform and nothing would be visible in the Printers and Faxes folder. One should always remember that no printers can be added or removed while any print jobs or the print spooler is in progress.
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